Commonwealth Cares for Children (C3)/ Child Care Stabilization Grants, contact the Department of Early Education and Care, Personnel costs, benefits, premium pay, and, Rent or mortgage payments, utilities, facilities maintenance and improvements, or insurance, Personal protective equipment, testing supplies, cleaning and sanitation supplies and services, or, Structural changes to the foundation, roof, floor exterior, or load-bearing walls of a facility, Extension of a facility to increase its floor area. When child care providers struggle, this creates a ripple effect in the economy when families cant get childcare. For most Medicaid beneficiaries, the definition of what counts as income for Medicaid is determined at the federal level and includes all income reported to the IRS as part of a tax filers Adjusted Gross Income (AGI), plus some non-taxable income sources. EEC will notify programs in advance if a review at the program location will occur and whether the review will be conducted on-site or remotely. In addition, all tribal lead agencies were allocated $30,000 as a base amount of the ARP Act stabilization funds prior to allocating funds based on the number of children served. If a tribal lead agency was unable to submit all the information prior to the deadline, a partial application was accepted. The $3.5 billion in supplemental CCDF CARES Act funding is subject to the same tax rules as regular CCDF funding. Apply for a Waiver for Extraordinary Circumstances: If the Lead Agency needs relief from specific CCDF requirements (e.g., a reduction in 12-month eligibility for impacted families) due to the COVID-19 situation, the Lead Agency may apply for a waiver for Extraordinary Circumstances. Federal Pandemic Unemployment Compensation, which provides an additional $300 per week to individuals who are collecting regular state or Federal UC, through weeks of unemployment ending on or before March 14, 2021. Yes, Child Care Stabilization Grant funds are considered income by the IRS. A: Assuming the money you spend on items for your business are used exclusively for your business, the tax consequences are the same as paying yourself. All CCSG providers approved for the award between July 2021 and September 30, 2022 will be paid monthly through June 2023. Please direct questions to ECCgrants@ode.oregon.gov or 971-707-2029 (8 a.m. to 5 p.m. Pacific Time, Monday through Friday). A: Each state has its own rules about this. Emergency Responseincludes FAQs about temporary, short-term measures and existing flexibilities available to Lead Agencies under CCDF that may be taken during the current public health emergency in response to COVID-19. Lead Agencies also have flexibility in treatment of regular UC benefits. How can I best prepare for an EEC fiscal monitoring review? The request must also provide sufficient detail on the provision(s) from which the Lead Agency is seeking temporary relief and how relief from the sanction or provision, by itself, will improve the delivery of child care services for children and families. A CCDF Lead Agency should not consider the economic impact payments (up to $1,200 for qualifying individuals and an additional $500 per child) as income for CCDF eligibility or co-payment calculations. Lead agencies are not required to submit a new separate report to OCC that details how they plan to spend their ARP Act stabilization funds. CCDF funds provide financial assistance to low-income families to access child care so they can work or attend a job training or educational program, and provide resources for quality improvement of child care. OCC encourages child care providers in the financial position to provide relief from copayments and tuition for families to use non-ARP Act stabilization funds to provide that relief and prioritize the relief for families with incomes below 85 percent of state median income. Sometimes ARP Act child care stabilization funds are received by child care workers receiving federal housing assistance in such a way that they may be regarded as temporary, nonrecurring, or sporadic payments. However, in order to ensure compliance with the supplement not supplant requirement, OCC recommends using the ARP Act child care funds to expand the scope of the project rather than amending the funding streams described in the initial application. States have flexibility to exclude ARP Act child care stabilization funding when determining eligibility for TANF, and ACF encourages states to use this flexibility. The Frequently Asked Questions (FAQs) describes how Lead Agencies can support the stability of the child care sector during and after the COVID-19 public health emergency and measures to prevent, prepare for, and respond to coronavirus. About On April 9, 2021, the Delaware Department of Health and Social Services and the Delaware Department of Education announced that the Delaware Early Education and Child Care Stabilization Fund will provide $66,752,816 in direct grants to support eligible early child care professionals across Delaware. Some states have decided to be very lenient in how they distribute funds, some have a rigid set of regulations, and some have yet to decide how theyll give out these funds. Each state has its own guidelinescheck your local government website to confirm: Who is eligible and how to apply for the grant. Technical/Business Assistance. Lead Agencies have the option to continue serving the child until the next eligibility redetermination, and may establish eligibility periods longer than 12 months. The goal of the Child Care Stabilization Grant is to provide financial relief to child care providers to help cover unexpected business costs associated with the COVID-19 pandemic, and to help stabilize their operations so they may continue to provide care. The Child Care Stabilization Grant is the sole focus of these fiscal monitoring reviews. Because efforts to increase access to licensing are considered a supply building activity, funds from this set-aside could be used to create a child care licensing department for the tribe. While each state, territory, or tribe can specify the specific uses of grant funds, the funds are intended to support providers general operating expenses, wages and benefits to employees and owners, rent, utilities, cleaning and sanitation supplies and services, and other goods and services needed to maintain or resume operations as well as mental health supports for children, families, and employees. Distributing the funds to employees (most states require a portion of grant funds to be paid out to employees)? Contact your state for the answer. Mental health supports for children and employees. Therefore, this funding is subject to the same tax rules as regular CCDF funding. Lead Agencies could also apply for a waiver to establish eligibility periods less than 12 months to serve targeted populations (such as health care, emergency, and essential workers) that have a time-limited need for child care. To show payments from the business to the person, documentation may include: Records of self-payments of grant funds from the business should be consistent with personal records for tax purposes. During the current public health emergency, these essential workers cannot work from home, and many of the regular child care arrangements for their children have closed. How many months of funding will a program receive? Topics include How to prepare for the grant application. It would be OCCs expectation that Lead Agencies would employ this flexibility only on a temporary basis for the period of the public health emergency related to COVID-19. It is a tool to assist child care providers in tracking expenditures made with C3 grant funds. 6409, and specifies that, any refund (or advance payment with respect to a refundable credit) made to any individual under this title shall not be taken into account as income, and shall not be taken into account as resources for a period of 12 months from receipt, for purposes of determining the eligibility of such individual (or any other individual) for benefits or assistance (or the amount or extent of benefits or assistance) under any Federal program or under any State or local program financed in whole or in part with Federal funds.. Rather, lead agencies have the discretion of placing reasonable conditions or timelines with regard to reopening on child care providers who receive a subgrant. As the incentives in question would be to promote vaccination among child care providers and support health and safety in child care programs, this would be an allowable use of CCDF quality funds. Grant funding amounts and distribution schedule. Applications must be posted on the lead agencys child care website. Other funds are not within the scope of this review. Additional information is available at: https://www.irs.gov/coronavirus/employer-tax-credits. The IRS has published information indicating that "receipt of a government grant by a business is generally not excluded from the business's gross income under the Federal Tax Code and therefore is taxable." 1099 forms were mailed to programs detailing the amount of C3 funding the program received in 2021. Lead agencies may use part of their set-aside and other COVID-19 funds (i.e., CARES, CRRSAVisit disclaimer page, and ARP Act supplemental funds) to help providers open or reopen. Top-requested sites to log in to services provided by the state. Further, providers caring for infants must be aware of, and responsive to, parents who choose to breastfeed while their child is in care (e.g., by making arrangements such as providing space specifically for this purpose). What are the consequences if a program is selected for fiscal monitoring, and the program is unable to produce all the documentation to support its grant expenditures? Lead Agencies may also establish periods of continued assistance longer than three months. American Rescue Plan (ARP) Stabilization Funds. You will always be better off financially after taking a grant, even if it increases your taxes. If child care workers were to lose access to TANF as a result of the stabilization funding, this would be counter to the goals of that funding. U.S. Department of Health & Human Services, Emergency Preparedness, Response, and Recovery Resources, National Resources about Family Child Care, ARP Act CCDF Discretionary Supplemental Funds, Early Childhood Systems Building Resource Guide, State and Territory Administrators Meeting Resources, Preschool Development Grants Birth through Five, Tribal Child Care Capacity Building Center, Early Childhood Development, Teaching and Learning, Early Childhood Learning and Knowledge Center (ECLKC), White House American Rescue Plan Funding Fact Sheet, Early Childhood Leaning & Knowledge Center (ECLKC), Tribal, State, and Territory Administrators Meeting Resources. A policy that moves families currently receiving subsidies to a waitlist is in direct opposition to the graduated phase-out policy. Afterwards it costs $99.00 a year. We encourage family child care providers to contact a tax advisor about what should and should not be reported as part of ones AGI. This funding has been expended and programs that received a Child Care Restoration Grant in 2020 are required to input monthly reporting into the Director Portal. Forthcoming guidance will comprehensively address use of the CCDBG Supplemental funds in the American Rescue Plan Act. A: Depends on what your state says. Yes, Lead Agencies can use or modify their absence policy to pay providers if programs are closed or children are absent due to COVID-19. Child Care Stabilization Grant Questions and Answers. A: Maybe, depending on how much of the grant you dont spend on business items. Grant reporting will be completed in the Professional Development (PD) Registry. Tribes will submit Plan amendments to describe their child care stabilization grant activities in 3.1.2j(3) Other Quality Activities of their FY 2020-2022 CCDF Plan. Reprograming funds for other allowable activities does not constitute a cut in funding for child care for eligible individuals and is not considered supplantation. This funding is subject to the same tax rules as regular CCDF funding. Can I give him a $500 bonus? Recipients of the C3 grants are not required to spend funds within the same month they are received. OCFS Supporting Family Child Care to Prepare for Child Care Stabilization Grants Applications submitted after March 30 will generally not be considered. However, equipment, materials, and supplies that are not directly related to child care may be an unallowable use of CCDF funds. OCC has no plans to mandate specific oversight or compliance measures on this policy. Funds will be available to child care providers in the form of: Supporting documentation should demonstrate that the purchase in question falls within at least one of the allowable use categories. Can the grant funds be used to pay the director/provider? Examples of changes that would require a waiver include exempting providers from some or all health and safety standards, health and safety training requirements, background check components; suspending annual inspections of providers; changing income eligibility to be higher than 85% of State Median Income; or changing the subsidy eligibility period to be less than 12 months. Yes, Tribes may amend their CCDF Plan to change their definition of Indian Child. While Tribal Lead Agencies have some flexibility in defining "Indian Child," the definition must be limited to children from federally recognized Indian Tribes, consistent with the CCDBG Act's definition of Indian Tribe (45 CFR 98.2). In total NYS has nearly $1.1 billion in funding under this program. The ARP child care stabilization funds would be considered self-employment income for the child care providers since they are not universally exempted from SNAP eligibility determinations by law. Lead agencies have flexibility in determining how to best meet the goal of prioritizing certain children while complying with the eligibility requirements. This map provides links to available child care stabilization grant applications. Tribal lead agencies may determine which provider types to include in their stabilization subgrant programs, as long as those providers are eligible and qualified, as defined in the ARP Act, which may include limiting subgrants to tribally operated centers. Segregate funds from each of the different grant funding sources. No, tribal lead agencies are limited to providing stabilization subgrants to providers within their service area. Legal non-licensed providers were not eligible for One-Time Supplemental Stabilization Grants. FAQs under this heading discuss stabilization subgrants and supplemental funding in relation to Tribal-specific flexibilities. Who is Q: Can I pay myself in one lump sum or do I have to pay myself weekly or biweekly? However, lead agencies may use part of their set-aside for administration, supply building, and technical assistance to help license-exempt, non-CCDF-eligible providers become CCDF-eligible so they can be eligible to apply for ARP Act stabilization subgrants. OCC reminds tribal lead agencies that CCDF funds, including stabilization subgrants, are restricted to serving children who are under age 13, or at the tribal lead agencys option, children under age 19 and are physically or mentally incapable of caring for himself or herself, or under court supervision as defined inthe tribal CCDF Plan. The CCSG application is now closed. The South Dakota Department of Social Services . In other words, there is nothing in the CARES Act that specifically exempts CCDF CARES Act funding from taxation. Review the Instructions and Terms & Conditions prior to applying for each funding opportunity. English (US) Log in. Lead agencies should use the definition they use for obligations for regular CCDF funds when determining whether ARP Act stabilization funds are obligated. Contribute to a SEP IRA or Roth IRA? Lead Agencies have the flexibility to define full-time and part-time rates. Fiscal monitoring refers to the process EEC will follow to assess if grant award recipients are both using and documenting their use of grant funds correctly. Please let us know how we can improve this page. Help is on the way! Furthermore, given finite CCDF funding to meet child care needs, the federal Office of Child Care encourages Lead Agencies to set parameters that restrict the use of CCDF for child care services during times when schools are open and children are able to attend safely in person. That's according to a recent national survey of early childhood educators, which found 63.3% of Wisconsin centers are experiencing staffing shortages and that . FCC programs do not have to serve 10 children at the time of application. The tutoring or academic support services occur within a child care setting as an integral component of the child care services (such as homework help or other learning components that have traditionally been a part of many afterschool or school-age child care programs). Before the pandemic, there were approximately 675,000 childcare providers around the country, mostly small businesses, who were already operating on thin margins. No, tribes that are not already part of a consortium cannot pool their ARP Act stabilization funds to administer a single subgrant program. Now, thanks to passage of the American Rescue Plan Act of 2021, the child care sector will receive a total of more than $50 billion in direct relief funding. The date of the application approval will determine the date of the first payment based on the payment schedule. Persons that require a reasonable modification based on language or disability should submit a request as early as possible to ensure the State has an opportunity to address the modification. There has never been this amount of federal funding dedicated to childcare providers, which makes this an incredible opportunity. Yes, tribal culture or language preservation camps can receive stabilization subgrants. Providers must submit a monthly report on how all grant funds have been spent. To ease service delivery to these children, Lead Agencies may choose to classify them as in need of protective services for purposes of child care subsidy eligibility. States determine which sources to count as income, unless a statute authorizing funding specifically imposes a requirement to include or exclude funds. Q: If I was audited, would they just audit my grant or my entire business? Can a sole proprietor of an FCC use the grant funds to pay expenses that are associated with the program but are also inclusive of normal household bills? Annual Training Costs. If a program closes temporarily during the 12-month grant period (for vacation, illness/injury, or COVID-19-related issue) will the program still be eligible for the grant during that month? No, provided that child care providers are able to meet the certification by using funds from other sources, they are not required to use ARP Act stabilization subgrant funds for personnel costs, including staff wages and benefits. For providers that implement this policy, CDC recommends limiting direct contact between parents and staff. If a Lead Agency adopts this interpretation, it would be allowable (but not required) for a Lead Agency to use CCDF for child care services when children are completing remote, virtual, or online schoolwork or instruction while in child care. Child care programs may not decrease an hourly employees pay rate but are allowed to decrease the employees hours in a given week. These are some of the many questions Ive received during my February 10th webinar How to Save Money on Your 2021 Taxes. Heres a link to the recording and power point for this webinar. If youre a daycare or child care provider, read on to find all of the important program details. A: No. Child Care Stabilization Grant OCCRRA is excited about the opportunity to support Ohio's Child Care Stabilization Sub-Grants. Q: If I was closed because I had COVID and didnt have parents pay during that time, how do I record using some of the grant to cover the lost revenue? The IRS has published information indicating that receipt of a government grant by a business is generally not excluded from the businesss gross income under the Federal Tax Code and therefore is taxable. You must claim grant funds in your business gross income. Stipulations for what the funds can be spent on and how to properly report them. Providers receiving stabilization subgrants are not categorized as sub-recipients as defined at 45 CFR 75.2. How to Use Child Care Stabilization Grant Funding to Support Your Home-Based Setting Tax Resources from Home Grown The 2022 tax season is here! CCDF funds allocated in FY2018 were available for obligation in FY2018 or FY2019. A: Pay yourself first. Lead agencies are encouraged to include center-based and family child care programs, as well as programs that serve school-age children. If approved, these waivers may temporarily exempt Lead Agencies from meeting health and background checks requirements. Lead agencies may choose to contract with intermediaries, such as counties, child care resource and referral agencies, and staffed family child care networks, to manage the administration of the ARP Act stabilization subgrants. Note: the Office of Child Care is issuing this FAQ to lead agencies due to the time sensitive nature and urgency with ensuring that Americans can access the COVID-19 vaccine. Alternatively, states could provide quality grants to child care providers for supply retention and/or quality improvement activities to benefit the full range of families, which would make the eligibility determination process for individual families immaterial. Yes, the CCDF, CARES Act, and CRRSA Act program funds may be spent on COVID-19 testing kits. Is our grant amount $15k or $24-$52k? CCDF requirements include completion of CCDF health and safety training requirements, completion of comprehensive background checks, and other lead agency-specific requirements, such as participating in a quality rating and improvement system. In addition, the Coronavirus Aid, Relief, and Economic Security Act or the CARES Act (Public Law 116-136) and the Coronavirus Response and Relief Supplemental Appropriations (CRRSA) Act of 2021 (Public Law 116-260) provided a combined $13.5 billion in supplemental CCDF program funds to help State, Territory, and Tribal Lead Agencies address COVID-19 impacts, as well as some additional flexibilities for the use of those funds. It is important that Lead Agencies have a plan in place to perform essential functions and achieve programmatic continuity during and after an emergency or disaster for families receiving CCDF benefits. A: No, because paying yourself does not create a deduction. Child care providers also may not involuntarily furlough employees employed on the date of submission of the application. Like regular tribal CCDF funds, tribal ARP Act stabilization funds are set-aside to serve tribal children. However, OCC reminds Lead Agencies that a waiver for extraordinary circumstances is only necessary if the change would not comply with federal CCDF requirements; otherwise, changes can be made through Option 1: amending requirements, through Plan amendments if necessary. Q: If someone takes the grant and decides they no longer want to be in daycare, will they have to reimburse the money received? Regarding federal tax rules, please contact your tax preparer or the Internal Revenue Service for guidance. We will use this information to improve this page. To the extent that child care workers continue to participate in TANF, SNAP, or Medicaid, child care workers would not lose WIC as a result of receiving child care stabilization funding. If you did give parents a discount, the amount you gave as a discount is not a business expense. ACF additionally recommends seeking funding outside of CCDF to increase testing capabilities for the broader community. The amount you pay yourself has nothing to do with how many hours you work or when you work. Lead agencies may use regular CCDF, CARES, CRRSA(PDF), and ARP Act Supplemental CCDF Discretionary funds for direct child care services. Absence due to the need to care for a family member or an illness; Any reduction in work, training or education hours, as long as the parent is still working or attending training or education; and. A provider does not have to be serving a child eligible for CCDF in order to be considered as meeting CCDF requirements. States and territories must use at least 90 percent of their ARP Act stabilization allocations for subgrants to qualified child care providers, and tribes must use at least 80 percent of their allocations for subgrants. Retaining documentation to support each expenditure (i.e. Q: My son is a part-time assistance that I dont do payroll taxes for him. Funds can be used for this purpose under "goods and services". If a program is in inactive status for a full month, they are not eligible for grant funding during that month. In addition, Tribes would have to consult with nearby Tribes (if applicable) to ensure children in the adjoining areas are not being served by other Tribes. EEC will work with programs in determining what would be acceptable documentation to support the expending of grant funds and help programs determine how to start collecting this documentation as they use grant funds. Lead agencies should notify a provider as soon as the decision to reverse the application is made and provide information on why it was reversed and an opportunity to appeal the decision. The American Rescue Plan Act was signed into law in March 2021, providing South Dakota with additional funds designed to help stabilize the child care industry as the state continues to recover from the COVID-19 pandemic. Broader considerations could include asking: Testing capabilities vary among communities and may be changing often. OCC has interpreted the stabilization subgrants to be restricted to providers within the tribal lead agencys service area. Please remove any contact information or personal data from your feedback. Child Care Relief Funds. Payments to child care workers that are sourced from ARP Act stabilization funding are other types of income that can also be excluded from the eligibility calculation. Q: Do we need to enter into KidKare if I am paying myself? OCC would presume any decreases in spending on child care services for eligible individuals below the amount that would have been spent under tribal law and policies in place of the date of enactment of the ARP Act (March 11, 2021) to be supplantation. (45 CFR 75.2Visit disclaimer page), Child care stabilization subgrants included in the ARP ActVisit disclaimer page are benefits to a child care provider and are considered payments made to beneficiaries of a federal program, which is the same as with child care subsidies paid under the voucher program. Is the Child Care Provider Stabilization Grant taxable? When posting information, OCC recommends including details on how interested child care providers can contact the lead agency for more information on accessing and submitting an application. Here is a link to the U.S. Small Business Administrations webpage on the Paycheck Protection Program (PPP). Child Care Counts Call Center hours are 8 a.m.-4:30 p.m. M-F. How do you determine your salary? Pursuant to the CARES Act language, CARES Act funds can be obligated in fiscal year 2020 or the succeeding two fiscal years (by September 30, 2022). Share sensitive information only on official, secure websites. Can I put it on my 2021 tax return? Dental crown not covered by insurance? What can EEC-licensed programs use the C3 grant funds for? The CCDF rule allows for copayments to be waived for families whose incomes are at or below the poverty level for a family of the same size, for children in protective services, or other criteria the Lead Agency establishes. The Office of Child Development and Early Learning (OCDEL) made American Rescue Plan Act (ARPA) Stabilization Grants available to eligible child care providers. We encourage family child care providers to contact a tax advisor about what should and should not be reported as part of ones AGI. However, ACF strongly recommends that Lead Agencies first consult with their jurisdictions public health agency, seek advice on how best to proceed, and coordinate any actions. The ARP Act stabilization funds are designed to support the child care market as a whole by covering business related expenses. 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